Online board meetings are a great way for your organization to run productive meetings without the physical constraints of a physical gathering. Utilizing an online platform for board meetings, you can save time and money by eliminating costs for travel and manual tasks such as recording attendance and recording the minutes. This will allow you to expand the number of members on your board by including those who aren’t able to attend in person.
The process of establishing an online board meeting is easy, though you’ll need to provide each member with the required link in advance. You may want to distribute the link for a trial meeting to your participants prior to the first meeting to ensure that the equipment is working correctly.
An organized agenda is crucial for the success of a virtual board meeting. Include a “any other matter item to cover any other issues not covered during the meeting. This will help keep your agenda moving in the right direction and increase productivity.
Be sure that all discussion items are slated with an allotted time and the intended conclusion for each. This will give board members a sense structure and allow you to speed through the meeting.
By providing all attendees with copies of your agenda as yourboardmeeting.org/flexibility-with-virtual-data-room/ well as any other pertinent documents to prepare them to share their knowledge. In addition, you should utilize video conferencing tools for your board meetings, as this will increase engagement and allow attendees to look at each other’s body language to better tap into nonverbal communication.